Polytechnic University of the Philippines (2024)

Admission and Registration

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Doctorate Degree

Generally, a student who wishes to be admitted to graduate work leading to:

Doctor in Business Administration (DBA) - must have a master's degree in Business or in a related field.

Doctor in Education Management (DEM) - must have a master's degree in Education, Educational Management, Business Education, or in a related field.

Doctor in Public Administration (DPA) - must have a master's degree in Public Administration or in a related field such as Security Administration, Police Administration, and the like.

A student whose master's degree is in another field, has to enroll in 18 units of additional subjects prescribed in the relevant program of studies. The subjects to be taken are two core/foundation courses and four major courses (except Research and Statistics) in the master’s program

Admission Requirements for the Doctorate Programs

Application Requirements:

• Letter of Intent (addressed to the GS Dean)
• Master's Degree Transcript of Records (Original) and one (1) Certified True Copy (CTC TOR)
• Two (2) copies ID pictures, 2 inch x 2 inch (recent and identical with full name)
• Original Birth Certificate (NSO Copy) and one (1) photocopy
• Original Certificate of Employment (if employed)
• Recommendation for Admission (see GS Registrar - Ms. Regodon)
• Original Medical Certificate
• Certificate of Marriage (photocopy, for female married applicant)
• Admission Fee (PhP 500.00)

Academic Requirements:

• Master's Degree - Appropriate or related to the program; otherwise take prescribed subjects to make up the pre-program courses.
• Grade Requirement - Average grade of 1.75 or better

Schedule of Fees:
Tuition per unit: PhP 250.00 (Doctorate)
Miscellaneous: PhP 1,700.00

Master’s Degree

Generally, a student who wishes to be admitted to graduate work leading to a master’s degree must be a holder of an appropriate bachelor's degree from a university or college of recognized standing.

Admission Requirements for the Master’s Programs

• College Degree Official Transcript of Records (Original) and one (1) Certified True Copy (CTC TOR) (with S.O. No. if from private school)
• Two (2) copies ID pictures, 2 inch x 2 inch (recent, identical and with full name)
• Original Birth Certificate (NSO Copy) and one (1) photocopy
• Original Certificate of Employment (if employed)
• Original Certificate of Good Moral Character or Barangay Certificate
• Original Medical Certificate
• Certificate of Marriage (photocopy, for female married applicant)
• Entrance Examination Fee (PhP 500.00)

Academic Requirements:

• Bachelor's Degree - Appropriate or related to the program; otherwise take prescribed subjects to make up the pre-program courses.
• Grade Requirement - Average grade of 2.00 or better

Schedule of Fees:
Tuition per unit: PhP 200.00 (Master's)
Miscellaneous: PhP 1,700.00

For International Students

• Must take and pass the Intensive English Course

Exemption from the Admission Test

Regular, temporary, and part-time PUP faculty members who have served the University for at least one year are exempted from taking the admission test.

Registration

A student must be officially registered to receive credit for course work. No student shall be registered later than the date specified on the GS calendar except under justifiable circ*mstances to be determined by the University Registrar provided that the student shall be fined for late registration. No student, however, may register in any curriculum after three (3) meetings for regular three-hour classes and one meeting for nine-hour Sunday classes.

Officially enrolled students are those:

• who have paid the tuition and other fees;
• whose official receipt of payment has been validated;
• who has submitted a fully accomplished registration certificate and other requirements to the Registrar's Officer;
• whose "Copy for Student" portion of the registration certificate has been stamped "validated/enrolled" and has been issued class cards.

Cross-Registration

If a student needs to enroll in a subject that is not offered during the semester, the Registrar may issue a "permit to cross-enroll at a CHED-accredited school" upon the Program Chair's endorsem*nt and the Dean’s approval.

On the other hand, a cross-enrollee from another school may be considered for enrolment by the PUP Graduate School Registrar, upon the cross-enrollee's submission of a written permit from his/her school, specifying the subject/s and the total number of units he/she is authorized to cross-enroll.

Classification of Students

Graduate Students are classified into full-time, part-time students. A full-time student is one who is not employed during the time of enrolment and who carries the full load of twelve units. A part-time student is one who is employed during the time of enrolment and who carries less than the full load of twelve units. Students on scholarship may carry more than twelve units. International students and those on scholarship may carry more than twelve units if their stay in the Philippines is limited to 2 or 3 years as long as they do not incur any scholastic delinquency.

Academic Load Per Semester

Students of a three-unit course meet three hours a week (or nine hours for six Sundays) for a maximum of 54 hours and a minimum of 51 hours a semester.

The maximum load is 12 units for full-time students and nine units for part-time students. In justifiable cases and with the Dean’s approval, a part-time student may take more than nine units.

Attendance

A student who has been absent for at least 20 percent (11 hours) of the total class hours in a subject for the semester shall be automatically dropped from the class roll unless the faculty member concerned prescribes a longer attendance requirement or an additional academic work requirement to offset the absences.

Additional Subjects

All required additional subjects must be completed within the first three semesters of the student’s residency in the program; otherwise, the graduate units taken simultaneously with the additional subjects shall not be credited. Doctoral additional subjects may be taken in the master's program and master’s additional subjects may be taken from the list provided by the Chair of the Program duly approved by the University Academic Council.

Changing, Substitution and Dropping of Subjects/Courses

Changing of Subject

A change of subject, load, or course may be allowed for a valid reason upon prior endorsem*nt of the Program Chair and approval of the Dean.

Substitution of Subjects

A substitution of subject may be allowed upon endorsem*nt of the Program Chair and approval by the Dean when a student’s curriculum has been superseded by a new one and the substitution will align the old curriculum with the new one. In cases of curricular revision, the revised curriculum will be implemented to the incoming new enrollees. .

Every petition for substitution should:

• involve subjects within the same area (if possible) or at least be allied to each other;
• be between subjects having the same number of units; and
• be recommended by the Academic Program Chairperson concerned and approved by the Dean.

Dropping of Subjects

With the consent of the faculty member and the Dean of the Graduate School, a student may drop a subject/course anytime before the mid-term examinations by accomplishing the required form and submitting it to the Registrar’s Office for record purposes.

Unauthorized dropping of subject may result to a grade of 5.0 or Failed.